SmartIDP Simplifying Document Archiving

Efficiently archive and retrieve documents, optimize storage, and ensure compliance. SmartIDP seamlessly integrates with your existing systems to centralize all archived documents in one secure, accessible platform.

Electronic archiving with SmartIDP

Preserve company knowledge

SmartIDP ensures all business-critical documents are securely archived, making it easier to store and retrieve valuable information whenever needed.

Minimize compliance risks

SmartIDP allows you to archive documents in compliance with industry regulations, reducing the risk of penalties and reputational damage.

Boost productivity

SmartIDP helps employees easily search and retrieve archived documents, reducing time spent on manual tasks and boosting overall productivity.

At Equilon Global Synergies Trading, we empower businesses to streamline their document archiving processes with cutting-edge technology. Our secure, efficient, and scalable solutions ensure that your critical data is always archived and easily accessible, enabling seamless compliance and enhanced productivity across industries.

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Easier compliance

With SmartIDP, automate your document, email, and data archiving processes to seamlessly comply with retention periods. This simplifies work for employees, minimizes filing errors, and helps ensure adherence to compliance regulations.

Greater team productivity

SmartIDP allows employees to access archived documents from any location, collaborate efficiently, and share information seamlessly. This boosts team productivity and enhances transparent communication across the organization.

Better service

With SmartIDP, you can quickly locate documents, emails, and data in their appropriate business context, allowing you to provide customers and business partners with accurate, timely information on contracts, invoices, and other business processes.

End-to-end data protection

SmartIDP ensures that all personal data is archived in compliance with the EU GDPR. The certified SmartIDP archive allows you to manage, protect, and retrieve data centrally, while providing verifiable deletion when necessary.

One archive for everything

With SmartIDP, you can easily access all your digitally archived content in one centralized platform. No more searching through multiple applications, email threads, and file directories. The information you need — whether it's the latest version of a contract, communications with customers and suppliers, invoices, or more — is always at your fingertips.

SmartIDP's powerful enterprise search function allows you to locate any document, even those stored across various systems within your organization. Plus, SmartIDP's viewer supports over 250 file formats, meaning you no longer need separate programs for PDFs, multimedia files, ERP, CRM, CAD, and other original applications.

Electronic archiving in practice

Whether you have 10,000 or 10 million documents, 50 or 50,000 employees, **SmartIDP** scales effortlessly to meet your needs. With a single installation, your entire organization — no matter where it operates globally — can use the same archiving system. All employees have 24/7 access to the information they need. The flexibility of electronic archiving offers numerous use cases, including:

Document, process & file archiving
Department-specific archives, e.g., for Accounting, HR etc.
Data archiving, e.g., from SAP & Salesforce
Long-term archiving
Global corporate archives
Early & late scanning and archiving

Electronic archiving for special use cases

Document archiving

With SmartIDP, automatically archive invoices, account statements, emails, and more — all in full compliance with audit and legal requirements.

Email archiving

SmartIDP helps archive emails and attachments in the correct business context, ensuring that all communications are organized and compliant.

SharePoint archiving

With SmartIDP, you can find SharePoint documents in their business context, improving accessibility and maximizing the use of your data for business processes.

Electronic archiving: The foundation for proven compliance

SmartIDP documents your decisions, actions, and processes with precision. It ensures that your information remains immutable, readable, and analyzable. By using certified archiving software like **SmartIDP**, you can meet all necessary legal requirements and standards, including:

Audit-proof archiving
EU GDPR-compliant retention & deletion
Records management in accordance with ISO