SmartIDP For Purchasing & Procurement

Save time and money with order processes and supplier management using SmartIDP

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SmartIDP for procurement processes

The increasing pressure to innovate is affecting purchasing and procurement: You constantly need to improve your processes to procure goods on time and within budget – from purchase requisition and order verification to supplier management. The challenge is to maintain relationships with suppliers and service providers all over the world while dealing with complex contract structures, countless deadlines, and thousands of associated documents. How do you keep track of all this information and all these processes while simultaneously identifying potential for process and quality optimization? With SmartIDP.

SmartIDP Solutions for Purchasing & Procurement

Digital purchase requisitions

Automates the purchase requisition, assists when filling in cost center, project number, etc., and shows the order status

Automated order releases

For order verification, release of orders, including automated deadline reminders

ERP integration

Automated data transfer & archiving from SAP and other ERP systems via certified interfaces

Supplier onboarding

Digital processes to identify suitable suppliers, request certifications, meetings with suppliers, audits, etc.

Quality management

Digital, verifiable QM processes for supplier management, recertification & correct inventory process

Documentation & reports

Record the processing times in purchasing, order volumes in all departments, contract deadlines, delivery times, etc.

Benefits with SmartIDP

Faster & More Efficient Procurement: Faster & more efficient procurement processes

Easier Purchase Requisition: Easier purchase requisition for employees in all departments

Better Collaboration & Communication: Better collaboration & communication with suppliers

Process Optimization Overview: Overview of process optimization potential

Quality & Compliance Verification: Verifiable quality & compliance in liability issues

Audit-Compliance in Archiving: Audit-compliant archiving of documents subject to mandatory retention

Process optimization with documentation & reports

With SmartIDP, you can keep an eye on procurement processes at all times.

Which suppliers are fastest? How long does which subsidiary take to verify orders? Figures such as these help you to further optimize your processes. SmartIDP documents all processes, processing times, and partial steps. You always have the integrated reports on hand – no matter where you are. This enables you to react immediately to deviations, prevent costly delays, and optimize your procurement processes in the long term.

"Our team is able to make better decisions based on the information in the supplier eFiles regarding what went well in the supplier processes and what needs to be optimized next year, also in terms of material quality."

Project Manager,

SmartIDP: Tailored Language Solutions for Your Needs

Multilingualism & Unicode capability make SmartIDP the ideal ECM platform for multinational deployment.

SmartIDP is highly scalable with a multi-tenant architecture that can be rolled out globally and managed centrally. While SmartIDP does not come pre-packaged in 13 languages, we offer customizable solutions to meet your specific language requirements. This means that multinational companies can provide their decentralized purchasing teams with user interfaces and metadata tailored to their respective local languages, ensuring seamless integration and usability.

SmartIDP ECM Solutions: Use Cases and Case Studies

Next-generation enterprise content management

SmartIDP helps organizations improve efficiency by streamlining content management. With powerful tools for document management and automation, businesses can optimize workflows and reduce operational costs.

SEW-EURODRIVE case study

SmartIDP helped SEW-EURODRIVE optimize their content management system. Discover how the company benefited from implementing Intelligent Content Automation and the improvements they saw in efficiency and collaboration.

Purchasing teams interlinked worldwide

Duravit uses SmartIDP to seamlessly connect sales and purchasing teams across over 120 countries. The platform enables them to manage supplier relationships and coordinate materials for their sanitary fixtures in multiple languages and regions.